Production management software that integrates teams and workflows
Versatile Studios, a powerhouse in commercial photography and video production for brands like Microsoft and Calvin Klein, needed a more thoughtful way to manage their complex workflows. They turned to us to build a centralized platform to simplify pre-production, enhance transparency, and keep their fast-moving teams in sync. By uniting job details, schedules, and communication into one system, we empowered Versatile to maintain its reputation for precision and speed while focusing on what they do best — creating incredible productions.
Outcomes
Improved Team Coordination
We kept team members in sync across time zones and locations by providing a digital HQ with real-time updates, linked databases, and integrated tools. Everyone now works with the same, up-to-date information, ensuring nothing gets lost in the shuffle.
Smarter Budgeting & Reporting
We automated tedious financial tasks like creating estimates, tracking expenses, and generating final invoices. This streamlined approach saves time, reduces errors, and gives the team a clearer view of job costs from start to finish.
Faster Decision-Making
Color-coded pipelines, intuitive filters, and global search tools make finding and acting on critical information simple. With a clear view of job statuses and priorities, Versatile’s team can make decisions quickly and confidently.
One Platform, Endless Possibilities
Production teams thrive on precision, but juggling multiple workflows and platforms often leads to disjointed processes. With Versatile Hub, we centralized their entire operation. By consolidating all company and job information into a single platform, we eliminated the chaos of multiple logins and enhanced transparency across teams. This streamlined system keeps everyone aligned and ready to tackle the fast-paced demands of production.
CMS Made Simple
Contentful provides a robust and flexible infrastructure that allows for seamless content updates and management. With its API-first approach, Contentful enables the development team to rapidly deliver new features, updates, and personalized content, ensuring Every remains dynamic and responsive to user needs. This modern CMS empowers Every to handle growing user demands effortlessly, providing a consistently high-quality and evolving user experience.
Simplifying Complex Jobs
Productions are detail-driven and Versatile needed a system to organize everything. The Hub’s robust job records include everything from budgeting and crew lists to task management and file storage. Templated components save time, promote consistency, and simplify even the most complex projects. With its comprehensive feature set, the Hub keeps every production moving like clockwork.
Set the Stage
Jobs are easy to track with color-coded pipeline stages: “Bidding,” “Working,” “Wrap,” and “Done.” These visual cues, paired with detailed phases, provide a clear snapshot of every job’s progress—whether you’re skimming the database or reviewing the calendar.
Work on the Go
Integrations with Dropbox and Google Sheets offer flexibility for a fast-moving team. Dropbox streamlines file organization with templated folders, while Google Sheets tracks custom data like travel grids and equipment lists. These integrations ensure the team stays connected, no matter the device.
Scheduling Matters
From dashboard-level overviews to job-specific calendars, scheduling is a breeze. Managers can filter company-wide calendars by department, while job-level views offer detailed planning for pre-production tasks. Holds on crew members and task deadlines are all visible, making coordination effortless.
Assemble the Team with Ease
Call sheets are the backbone of any shoot, and the Hub makes creating and managing them simple. Once a crew list is ready, the Hub auto-generates call sheets, sends them via email or text, and tracks confirmations. With real-time insights into deliveries and responses, team coordination has never been easier.
From Estimate to Invoice
Budgeting used to be tedious, but the Hub revolutionized Versatile’s financial workflows. Producers can build estimates using customizable catalogs, track expenses against line items, and generate a comprehensive wrap PDF with just a few clicks. The system also simplifies invoicing and accounting, ensuring every vendor gets paid and every detail is accounted for.
Custom Tools, Built for Teams
Internal tools shouldn’t just support your team—they should transform how they work. For Versatile Studios, we created a platform tailored to their unique production workflows, combining powerful features like centralized databases, integrations, and automated processes. If your team relies on outdated systems or struggles with scattered tools, consider the impact of a custom solution built to fit your needs — not the other way around.
